Monday, August 29, 2016

Password Security

As we begin a new school year, I thought it was a good time to talk about password security.

Tips for password management:
  1. Use a unique password for each of your important accounts
  2. Use a mix of letters, numbers, and symbols in your password
  3. Don’t use personal information or common words as a password
  4. Keep your passwords secure

Click below for a great educational resource on password security:

I highly recommend using a password manager such as 1Password, LastPass or DashLane.

Monday, August 22, 2016

Print a Selected Area in Google Sheets

Sometimes, instead of printing exactly what you see in Google Sheets, you may need to print only a selection of the sheet. The steps below show you how to produce a print from a selected area of cells in Sheets.

In Google Spreadsheet:
  1. Select the cells you want to print.

  1. Click on the “File” header, then on “Print” OR click on the printer icon OR type ctrl-p.
  2. In the window that appears, in the Options section near the top, on the left, change it from “Current sheet” to “selection”.
  1. Click “Print”.
  2. The print preview page will appear. You should see only your selection in the preview pane on the right.
  1. Click “Print”.

A shout out to Jenn Cody at the High School. She reported an issue with printing selections of a Google Sheet and figured out the answer. Thanks for sharing, Jenn!

Monday, August 8, 2016

Google Docs Add-on "Change Case"

Google Docs does not have the built-in ability to change case. However, it does have add-ons that can give it the ability to change the case of your text.

To get the Add-on  in your Google Docs follow the steps below:
  1. Open a Google Doc document.
  2. Click Add-ons at the top of the window and then Get Add-ons.
  3. In the search box type case and press enter.
  4. Choose "Change Case" and install

Once the Add-on is added to Google Docs, it is available in the Add-ons section at the top of Google Docs. Below are the steps to change the case in Google Docs using the "Change Case" add-on.

  1. Highlight the text you want to change.
  2. Click Add-ons and then Change Case.
  3. Select All uppercase, All lowercase, First letter capitals, Invert case, Sentence case, or Title case depending on the type of capitalization you need.
Here's a short video tutorial to get you started:

Monday, August 1, 2016

Undo Send in Gmail

Oops! You did it again! You sent off an email without adding the attachment, or you misspelled your boss's name, or you really didn't mean to say that you are quitting your job. It happens to everyone at some time or another, we fire off an email, and just as we press send we realize our mistake. Gmail can help! By enabling the Undo Send feature, you can buy yourself a little wiggle room to fix your mistake. 

Recall an email with Undo Send
If you turn "Undo Send" on, you can retract a message right after you sent it.
First, turn on Undo Send
  1. On your computer, open Gmail. 
  1. Click Settings.
  2. In the "Undo Send" section, check the box next to "Enable Undo Send."
  3. In the "Send cancellation period" section, set the amount of time you want to decide if you want to unsend an email.
  4. At the bottom of the page, click Save Changes.
Undo sending your message
After you turn on Undo Send, you can cancel sending an email.
  1. After you send a message, you'll see the message "Your message has been sent" and the option to Undo or View message.
  2. Click Undo.