Using Appointment Slots in Google Calendar
You might be asking "What are appointment slots and why would I want to use them?".
Appointment slots allow users to set aside blocks of time on their calendars where their colleagues or students can reserve specific portions. Each calendar also comes with a unique URL for the appointments page, so it can be easily shared or embedded.
Perhaps you are a teacher and want to create time slots to meet with individual students. Or maybe you are an administrator and you want to set up appointments with staff without the hassle of trying to coordinate a time. Or maybe you want to use appointment slots to create room or resource reservations on a special calendar for these items such as a computer lab, library, iPad cart etc.. In any case, I think you will find setting up appointment slots easy to create and manage.
Setting Up Appointment Slots
- Go to Google Calendar.Make sure that you're in Week view or any Day view.
- Click on the date you want to set the appointment slots for.
- In the event box, click "Appointment slots"
- Enter the details of the appointment.
- You can choose to set the time as a single appointment, or divide it up into smaller appointments by changing "type" settings.
Add Others to the Appointment
Do you want a collaborator or secretary to have access to see book time slots for you?
Note: You should only add people who will be assisting with the appointment
It's as easy as adding the person that you want to assist you as a Guest. Simply enter their username in the "Add Guests" field to the right of the "Title" field.
This is how your appointment slots will display in your calendar.
Invite Others to Book Appointments
- Open Google Calendar.
- Click any appointment slot event and choose edit details.
- Copy and paste the calendar's appointment page link found at the top of event.
- Send this link to people who want to book an appointment. You only need to get the link once, it will display all appointment slots on your calendar.
Tip: For teachers, a great way to share the link would be via Google Classroom.
Thank you, Amy Mayer, for a wonderful YouTube video tutorial on appointment slots!