Monday, March 19, 2018

Google Keep

Google Keep

Google Keep is a great product for quick notes that are available on any device and shareable. I use Keep both personally and professionally. It works great for everything from grocery lists to brainstorming and project task lists.

Let’s get started! To get to Keep, go to
Creating a note is as easy as 1,2,3:
  1. Near the top of the page, click Add note, then enter your note.
  2. To add a title, click Title.
  3. To save, click Done.
To create a list:
  1. Near the top of the page, click the New list icon.
  2. To create a list item, start typing.
  3. To add more list items, click + List item.
  4. To add a title, click Title.
  5. To save your list, click Done.
Tip: To reorder an item on a list, click and hold the item, then move it to where you want.
To create a photo note:
  1. Go to Keep.
  2. Near the top of the page, click the Add Image icon.
  3. Choose a photo from your computer.
  4. To add text, click Add note.
  5. To add a title, click Title.
To share a note:
  1. Open a note.
  2. Select the Share icon.
  3. Enter the email addresses of the people you want to share with.
  4. Select Save.
The people you share the note with will get an email saying you've shared a note with them. You can see each other's changes to the note right away.
Organize your notes:
You can also organize your notes by adding labels. You can customize the labels to fit your needs.
Change the color of notes:
  1. Open a note or list.
  2. At the top of the screen, select Change color icon.
  3. Select the color you want.
Add a reminder:
  1. Click a note.
  2. At the bottom-left, click Remind me.
  3. Select a default time. Or to customize the time or set a repeating reminder, click Pick date & time.
  4. If you click Pick date & time: Choose a date and time, then choose how often you want the reminder to repeat. Click SAVE.
  5. To close your note, click Done or click outside the note.
Extracting text from images:
  1. Go to Keep.
  2. Near the top of the page, click the Add Image icon.
  3. Choose a photo from your computer.
  4. To add text, click Add note.
  5. To add a title, click Title.
  6. Click on the overflow menu (three vertical dots)
  7. From the popup menu, select Grab Image Text
I hope you find Google Keep as helpful as I do!

Monday, March 12, 2018

Google Team Drive: Email Members of a Team

Team Drives are great for collaborative work with a group. They are safe, secure easy, file sharing and storage for you and your team. With the latest update, Team Drives have made collaboration even easier with the addition of the ability to email Team Drive members.

There are two ways to email your team:

From the Team Drive: Navigate to the Team Drive, click the drop-down menu next to the Team Drive name, and click “Email members.”

From within a file that is in the Team Drive: While editing or viewing the document, open the File menu, and click “Email Collaborators.”

Monday, March 5, 2018

Google Form Recycler

FormRecycler is an add-on to Google Forms that allows you to copy questions from one Google Form to another.  This is a great feature if you use Google Forms regularly and do not want to rebuild them each time you need a new one. For instance, you may want to keep some of the questions and remove others.  FormRecycler easily allows you to pick the questions that you want and add it to the new form!

Here is a brief overview of how to use this add-on:

Link to FormRecycler Add-On

Monday, February 26, 2018

Gmail: How to Forward Multiple Emails

One of the few things I miss about Outlook is the ability to forward multiple emails at once. Gmail does not have a built-in tool to handle multi forwards. Fortunately, there is an extension that solves that shortcoming in Gmail.

Multi Forward for Gmail

1. To install the extension, click here. Choose Add to Chrome.
2. A prompt should appear asking if you really want to add the extension to your browser. Click on “Add” to allow the extension to be added.

3. The extension should be added to your browser. You can see it's icon in the browser’s menu bar. For it to work properly, you need to close the browser and then re-open it. When the browser re-opens, click on the little arrow icon for the extension in your menu bar.It should ask you to allow it to access your Gmail account. To do that, click on the button that says “Sign In.”

4. You will be taken to the Google panel where you can authorize the extension to use your Gmail account information. Click on the “Continue” button to move forward with the authorization process.

5. On the screen that follows, you need to click the “Allow” button to provide the extension the information it needs to help you forward emails in your Gmail account. You may need to scroll to the bottom of the window to see the "Allow" button.

6. You should now be greeted with a message along with the instructions on how you can use the extension. You can now simply close that tab in your browser as it is no longer needed.

Thanks for using the Multi-Forward Gmail extension. You can now proceed to Gmail and continue forwarding your emails.

How to use -
1) Go to Gmail and select the emails that you intend to forward.
2) Click on the Multi-Forward button that appears on the Gmail website.
3) Authorize the extension if you haven't already done so.
4) Enter email recipients.
5) Wait till the forwarding completes.

Some notes about this extension-
1) Whenever you forward a thread(a group of related emails clubbed together in Gmail) using this extension, the
extension will forward the last/latest message of that thread. Since this may be confusing to some users, it is
recommended that users turn off the Conversation View in Gmail.

2) The extension adds the label "multi-forward" to the forwarded threads. This allows you to easily find the forwarded
emails in the Gmail web interface.

Please share and review this extension if you like it!

Developed by karan173
Contact -

7. Now you are ready to begin the actual forwarding procedure. Open your Gmail inbox and select the multiple emails that you wish to forward. Click on the little arrow icon appearing beside the regular email options on the top.

8. Enter the recipients of the emails. You can enter single or multiple email addresses, and when you are done, simply click the “Multi-Forward” button to start the forwarding process.

9. It will take some time to forward the selected emails. You will get the following screen while it is processing your emails. Do not close this window.

10. When it is done forwarding all the emails, you will see the following success message. It indicates all the selected emails have been successfully forwarded to the specified recipients.

Monday, February 19, 2018

Google Slides Add-ons

Google Slides has made creating awesome presentations even easier by including two photo search tool add-ons. With these add-ons, you will no longer have to open up another tab to find beautiful (free!) photos to enhance your presentation.


Unsplash (link to add) is a community of creatives curating a resource of beautiful high-quality free images and photos you can download and use for any project. No attribution required. The entire Unsplash library of high-resolution photos is available directly in Google Slides for free use in your presentations.

Here's a quick video by Richard Byrne about the new add-ons:

Top Stock Photos

Top Stock Photos (link to add) not only provides a wealth of beautiful photos to insert into your presentation, it also provides a link to the source. 

To Install Add-ons

  1. On your computer, open a document, spreadsheet, or presentation.
  2. Click Add-ons Get add-ons.
  3. Point to an add-on to see a short description. ...
  4. To install the add-on, click Free.
  5. For most add-ons, a message will appear requesting access to data that the add-on needs to work.

Monday, February 5, 2018

Google Hangouts

Let's "Hangout"!

What is Hangouts?

Google Hangouts is a service that allows members to initiate and participate in text, voice or video chats, either one-on-one or in a group. Hangouts are built into Google+ and Gmail, and mobile Hangouts apps are available for iOS and Android devices. 

Google Hangouts provide:
  • a way to connect to each other
  • an engaging way for groups to introduce themselves
  • the ability to have a meeting with anyone anywhere
  • it allows members to initiate and participate in text, voice or video chats 
  • a cost-effective (free!) collaboration platform 

Overview of Hangouts

Getting Started with Hangouts

Using Hangouts in the Classroom

Here are some ideas for using Hangouts in the classroom. Remember, Hangouts is blocked for students so you will need to use your account for classroom hangouts and project your screen for the class to participate.
  • Mystery Hangouts
  • Interviews
  • Lesson Planning across campuses
  • Team Meetings
  • Homebound Students (with parental permission)
  • Tutorials 

Monday, January 29, 2018

Organizing Shared Files in Google Drive

Organizing “Shared with Me” Files/Folders

The ability to share files and folders with collaborators is one of the best features of Google Drive, however, keeping your Drive organized can be difficult.  This is particularly true for files or folders that are shared with you.  The “Shared with Me” section of Google Drive lists items in date order making it a frustrating chore to look for specific shared files.  To add to the difficulty, files and folders located in “Shared with Me” cannot be retrieved using Drive’s powerful search tool.  Today we are going to see how “Shared with Me” files can be added to and organized in your Google Drive using the “Add to Drive” option.

Add to Drive Feature

Using the “Add to Drive” option for shared or View only files (or folders), allows you to place the file (or folder) into your Drive in a location that makes sense for you.  Some important things to understand about “Add to Drive” feature:

  • It does not create a copy of the file/folder
  • It is a link back to the actual file (or folder) so that it is always the most up to date version
  • It does not move the file/folder for collaborators, so no need to worry that you will cause a problem for others sharing the file
  • If you have “Edit” permissions on the file/folder that you “Add to Drive” then any changes you make, such as edits to a file, adding new items into a shared folder, will be reflected for all collaborators of that file/folder.

Adding Individual Files from a Shared Folder

If your goal is to move only certain files within a shared folder into your Drive, you will need to do so using the “Shift” + “z” command to “Add to” another folder, so that you do not inadvertently remove files for other collaborators.